PUBLIC HEARING

Meeting Date :  January 10, 2011  6:00  P.M.

Consider Expansion Request of Altamont Dairy Bar.
COUNCIL MEETING
Following public hearing, but no later than 6:45 p.m.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Approve Alvin & Deb Schultz to Proceed with Dairy Bar Expansion Request. 
B.        
  C.       
  D.       
  E.       
  F.       
  G. Executive Session for the Purpose of Discussing Sale or Lease of Property, 5 ILCS 120, Section 2, 2(c) (6).
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey N Wilson
  The Council of the City of Altamont met in regular session on Monday, January 10, 2011 at 6:30 p.m., immediately following a public hearing, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Richard Frailey; Commissioner Gerald White Jr; Commissioner Bill Jones; and Mayor Larry Taylor. Also present – Terry Hahn; Clyde Barr, Altamont News; and Sarah Stephen, City Clerk. Commissioner Heidi Wilson was absent.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Frailey and seconded by Commissioner Jones. Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Mayor Taylor, yes.

2. Mayor Taylor called for a motion to approve Alvin & Deb Schultz to proceed with Dairy Bar expansion.  The expansion was denied for lack of a motion.

3. The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Jones.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Mayor Taylor, yes.

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Meeting Date :  January 24, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A. Alvin Schultz - Dairy Bar Expansion.
B. Todd Barna, Central Illinois Recycling
  C. Approve Ordinance 477-11; Amending Signage - Political Signs.
  D.       
  E.       
  F.       
  G. Executive Session for the Purpose of Discussing Sale or Lease of Property, 5 ILCS 120, Section 2, 2(c) (6).
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey Y Wilson
  The Council of the City of Altamont met in regular session on Monday, January 24, 2011 at 6:00 p.m., in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Richard Frailey; Commissioner Gerald White Jr; Commissioner Heidi Wilson; Commissioner Bill Jones; and Mayor Larry Taylor. Also present – Terry Hahn; Clyde Barr, Altamont News; and Kendal Balding, Altamont Police Chief; Terri Beal; Cindy Murray; Kim Pagel; Steve Schultz; Al Schultz; Deb Schultz; Tammie Buchanan; Dave & Kathy Corder; George Soltwedel; Luke & Tiffany Wasser; Kim Schultz; Joe Luchtefeld; Dave Frederking; Bill Grimes, Effingham Daily News; and Sarah Stephen, City Clerk.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Wilson and seconded by Commissioner Jones. Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Wilson, yes; Mayor Taylor, yes.

2.

Chief Kendal Balding presented the December 2010 and annual 2010 police activity reports.

3. Todd Barna, Central Illinois Recycling of Herrick, IL, addressed the Council proposing a recycling pickup in the City.  Mr. Barna would provide one or two trailers placed in the City twice a month at the cost of $400 per month.  Items accepted would include plastic, aluminum, steel cans, newspapers, catalogs, magazines and all cardboard.  Collection containers would be placed one morning and picked up the next morning.  Council will take the proposal under consideration.

4. Alvin Schultz thanked the Council for allowing the Dairy Bar expansion request to be placed on the agenda for a second time.  He also stated they do not want to close the dining area to the public in order to utilize the area as a prep room.  Kevin Schultz asked the Council to have a vision by allowing the expansion, which would promote growth in the community with the possibility of four jobs created. He did not believe a nook added to the northwest corner would be noticeable.  The intent is not to create an eyesore.

5. Joe Luchtefeld encouraged the Council to allow the expansion adding the Dairy Bar employees need the room to work.  He feels it is a good business and won’t bother the park activities and will keep workers in Altamont.  Terry Beal, Altamont Chamber President encouraged the Council to do what is best for the citizens and the community by creating a compromise, but the City cannot afford to discourage business during these economic times.  Dave Frederking stated the Dairy Bar serves as an ambassador for the City of Altamont with the Altamont name on the side of the vans as they travel to many other locations.  Dave Corder commented they boarded 185 horses this past year and always ask the owners how their stay was in Altamont.  Everyone has been complimentary.  He feels everyone has to work together to continue the positive appearance of the City.  Mayor Taylor thanked all those present for contributing and giving the Council more to think about. He stated the Council is not again growth.  However, the Dairy Bar being located in Schmidt Park is the issue.  He commented the previously held public hearing provided only negative feedback.  Commissioner Jones stated many additions had been approved in the past and asked where does it stop.  To which Alvin Schultz stated this would be the last expansion.  Deb Schultz stated previous additions were made as they could be afforded.

6. Ordinance 477-11; Amending Signage of Political Signs was approved on a motion by Commissioner White and seconded by Commissioner Wilson.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Wilson, yes; Mayor Taylor, yes.  This ordinance was mandated by the State of Illinois.

7. Mayor Taylor reported he attended an IMEA meeting in which it was decided the CFL coupon program was not well utilized and is discontinued.  A refrigeration reclamation program is being considered whereby older refrigerators would be picked up for recycling.

8. On a motion by Commissioner Jones and seconded by Commissioner White, the Council entered into Executive Session for the purpose of discussing sale or lease of property (5ILCS120, Section 2, 2(c) (6)).  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Wilson, yes; Mayor Taylor, yes.

9. Council returned to regular session at 7:15 pm.

10. The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Jones.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Wilson, yes; Mayor Taylor, yes.

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Meeting Date :  February 14, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Approve Ordinance 478-11; Establishing Policy with Regard to Collection, Use, and Communication of Individual Social Security Numbers.
B. Present Ordinance 479-11; Establishing Annual Clean Up Days Fee.
  C. Approve Roadblock Fundraiser Request; Laborer’s Local 1197, May 21, 2011
  D. Approve Roadblock Fundraiser Request; Altamont Lion’s Club, June 18, 2011
  E.nApprove Agreement with SCIRPDC; Grant Administration, Edwards/Adams Water Main Replacement.
F. Discuss Central Illinois Recycling Proposal.
G.
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor N Jones Y White Y Frailey Y Wilson
  The Council of the City of Altamont met in regular session on Monday, February 14, 2011 at 6:00 p.m., in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Richard Frailey; Commissioner Gerald White Jr; Commissioner Heidi Wilson; and Mayor Larry Taylor. Also present – Terry Hahn; Clyde Barr, Altamont News; and Kendal Balding, Altamont Police Chief and Sarah Stephen, City Clerk.  Commissioner Bill Jones was absent.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Wilson and seconded by Commissioner Frailey. Members voted as follows: Commissioner Frailey, yes; Commissioner White, yes; Commissioner Wilson, yes; Mayor Taylor, yes.

2. Chief Kendal Balding presented the January 2011 police activity report.

3. Ordinance 478-11; Establishing Policy with Regard to Collection, Use, and Communication of Individual Social Security Numbers was approved on a motion by Commissioner White and seconded by Commissioner Frailey.  Members voted as follows: Commissioner Frailey, yes; Commissioner White, yes; Commissioner Wilson, yes; Mayor Taylor, yes.

4. Ordinance 479-11; Establishing Annual Clean Up Days Fee was presented for public viewing.  The ordinance establishes an annual $5.00 fee, which will be added to the April utility bills and payable by garbage customers in May of each year.  The ordinance will be presented for a vote at the January 28, 2011 council meeting.

5. Commissioner White made the motion to approve the roadblock fundraiser request made by Laborer’s Local 1197 for the day of May 21, 2011.  Commissioner Wilson seconded the motion.  Members voted as follows: Commissioner Frailey, yes; Commissioner White, yes; Commissioner Wilson, yes; Mayor Taylor, yes.

6. A roadblock fundraiser request made by the Altamont Lion’s Club for June 18, 2011 was approved on a motion by Commissioner White and seconded by Commissioner Wilson.  Members voted as follows: Commissioner Frailey, yes; Commissioner White, yes; Commissioner Wilson, yes; Mayor Taylor, yes.

7.

Commissioner White motioned to approve an agreement between the City and South Central Illinois Regional Planning and Development Commission for grant administration of the Edwards/Adams water main replacement project.  Commissioner Wilson seconded motion.  Members voted as follows: Commissioner Frailey, yes; Commissioner White, yes; Commissioner Wilson, yes; Mayor Taylor, yes.

8. The Central Illinois Recycling proposal of the January was discussed.  The Council suggested a survey be placed on the next utility bills to encourage resident comments.  The cost will be $400.00 per month, which would result in a 40 cent increase to the garbage fee.

9.  Commissioner Wilson reported of an upcoming event on April 13, 2011.  She has been asked to join an organizing committee, for a 5K run, that will be filmed by the Regis & Kelly TV show.  A cross-country runner is making his only Illinois stop in Altamont.  He is raising money to fight obesity.  Initial plans for the run include Gilbert Park, Schmidt Park and the Altamont Grade School track.

10.

The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Wilson.  Members voted as follows: Commissioner Frailey, yes; Commissioner White, yes; Commissioner Wilson, yes; Mayor Taylor, yes.

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Meeting Date :  February 28, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A. Approve Ordinance 479-11; Establishing Annual Clean Up Days Fee.
B. Approve 2011 PARKs Gun Raffle.
  C. Approve Bid Received from Whitehead Brothers Painting for Water Tower Painting -$41,650 with Alternate Bid $5,200.
  D. Approve Financial Support of Run Across America, April 14, 2011.
  E. New Census Data Received.
  F.       
  G. Executive Session for the Purpose of Discussing Sale or Lease of Property, 5 ILCS 120, Section 2, 2(c) (6).
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor N Jones Y White N Frailey Y Johnson
  The Council of the City of Altamont met in regular session on Monday, February 28, 2011 at 6:00 p.m., in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Gerald White Jr; Commissioner Heidi Johnson; and Mayor Larry Taylor. Also present – Terry Hahn; Clyde Barr, Altamont News; Carol Clarkson; Gale Warner and Sarah Stephen, City Clerk.  Commissioners Bill Jones and Richard Frailey were absent.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Johnson and seconded by Commissioner White. Members voted as follows: Commissioner Johnson, yes; Commissioner White, yes; Mayor Taylor, yes.

2.

Carol Clarkson explained to the Council her daughter was starting a business in Mathias Business Park and would be constructing a new building.  She understood the area would need replated, and surveyed.  She asked the Council if they could foresee any objections to the new building before they started investing money into the project.  The Mayor and member present stated they could not foresee any reason to deny the new business.

3.

Gale Warner addressed the Council expressing his opinions against the Dairy Bar expansion request.  He also asked if the Council would consider reopening the Sixth Street off of Grant.  ADM is not currently using the street.  Mayor Taylor stated ADM would be contacted about their future plans.  Gale Warner also asked if eliminating parking along Division Street between Third and Main could be considered.  When grain trucks are traveling the street is narrow.  He also complimented the City employees for a good job during the storms.

4. Ordinance 479-11; Establishing Annual Clean Up Days Fee was approved on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.  An annual fee of $5.00 will be added to the April bill payable in May of each year to support annual clean up days.

5. On a motion by Commissioner Johnson and seconded by Commissioner White the 2011 P.A.R.K.s gun raffle was approved.  Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.  125 tickets will be sold at $100 each making each ticket holder eligible for a gun a month will be given away between July and December.  Funds will be used to upgrade equipment in all City parks.

6. Commissioner White motioned to approve the low bid for painting the water tower to Whitehead Brothers Painting in the amount of $41,650 with alternate bid of $5,200.  Commissioner Johnson seconded the motion.  Bids were opened on February 18, 2011.  Five bids were received ranging from $84,300 to $41,650. Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes. 

7. Mayor Taylor stated the Run Across America will be stopping in Altamont April 13, 2011 with a 5K run being organized for April 14th.  National recognition will be received via the Regis and Kelly show.  Organizers have asked for financial assistance from the City and since tourism funds are low, General Funds will need to be utilized.  Mayor Taylor asked for a motion to approve a donation, not to exceed $3,000.  Commissioner Johnson motioned for approval.  Commission White seconded.  Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

 
8. Mayor Taylor announced Census data was released in the Decatur Herald.  It reflected Effingham County population decrease by 22.  However, the City of Altamont increased by 36. 

9. Commissioner White stated he was pleased to hear the water tower maintenance project bid was $33,000 less than the estimate.  He stated John Vezzetti of Bernardi Securities has been contacted regarding the excess funds.  Mr. Vezzetti stated since the bond funds were not amount specific, they could be used for the water main replacement projects.  If additional funds remained after completion of all projects, the bonds could be paid down early.  Commissioner White suggested the bonds be paid down and “it seems to be the order of the day to hack the deficit”.    Council members present agreed with the concept.

10. Commissioner Johnson reported locks have been changed on the batters building in Gilbert Park.  Commissioner Johnson will distribute new keys.  A box will be placed over the thermostat, in an attempt to decrease the electric heating expense.  Turning the expenses over to the school was discussed.  Responsible users of the building were appreciated.  Commissioner Johnson also reported a pasta meal is being planned April 13, 2011 at the Altamont Grade School in relation to the Run Across America.  Also, items for 150 goody bags are being requested.

11.

On a motion by Commissioner White and seconded by Commissioner Johnson Council entered into executive session for the purpose of discussing sale or lease of property, 5 ILCS 120, Section 2, 2(c) (6).  Members voted as follows: Commissioner Johnson, yes; Commissioner White, yes; Mayor Taylor, yes.
No action was taken as a result of executive session.

12. The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

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Meeting Date :  March 14, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Set Date for 2011 Clean Up Days.
B. Approve Ordinance SP 1285; Modular Home Placement, 607 W. John Adams.
  C. Approve Resolution 2011-03-01; Dean Karnazes 5K Run Across American, April 14, 2011
  D.       
  E.       
  F.       
  G. Executive Session for the Purpose of Discussing Personnel Matters, 5 ILCS      120, Section 2, 2(c) (2.
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White N Frailey Y Johnson
  The Council of the City of Altamont met in regular session on Monday, March 14, 2011 at 6:00 p.m., in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Gerald White Jr; Commissioner Heidi Johnson; and Mayor Larry Taylor. Also present – Terry Hahn; Clyde Barr, Altamont News; Gale Warner; Kendal Balding, Altamont Police Chief; and Sarah Stephen, City Clerk.  Commissioner Richard Frailey was absent.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Johnson and seconded by Commissioner White. Members voted as follows: Commissioner Johnson, yes; Commissioner White, yes; Commissioner Jones, yes; Mayor Taylor, yes.

2. Chief Kendal Balding presented the February 2011 police activity report.

3. Gale Warner informed the Council a stop sign near his home has been spray-painted.  He asked the Council about the missing no parking signs along West Division between Main and Third Street. 

4. The Council established the 2011 citywide cleanup days for May 2 – May 6th.  The same route and rules will be followed as in 2010.  Notices will be published in the Altamont News.

5. Ordinance SP1285; Modular Home Placement, 607 West John Adams was approved on a motion by Commissioner Jones and seconded by Commissioner Johnson.  Members voted as follows: Commissioner Jones, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.  The ordinance allows Martin Durbin to place a modular at the indicated location.

6. Resolution 2011-03-01; Dean Karnazes 5K Run Across American, April 14, 2011 was approved on a motion by Commissioner Johnson and seconded by Commissioner White.  Members voted as follows: Commissioner Jones, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.  The resolution will be presented to IDOT for permission the interrupt traffic allowing runners to cross the state highways during the 5K run.

7.

Commissioner White reported the water tower draining started today in preparation for the coating maintenance.  He asked to be placed on record his congratulations to Altamont Scholar Bowl as winners of the NTC and to Brock Ledbetter for advancing to state competition in the three-point shootout.

8. Mayor Taylor reported the electric department is looking into upgrades to assist ADM and the Altamont High School in their electrical upgrades.

9. Commissioner Johnson reported the high school grounds keeper might be interested in maintaining fields and surrounding area at Gilbert Park this summer.  It is possible he will be paid through the school and the ball teams will repay the school.  She also reported David Burrow will be making a presentation to the park board about resurfacing and maintaining the ball diamonds.  She stated she would be meeting with users of the Gilbert Park batters building to discuss recent security and use issues.  She is also looking for suggestions regarding maintenance of the Gilbert Park restrooms during the ball season.

10.

Commissioner Jones reported the Street Department has been upgrading water meters to radio read devices.

11. Mayor Taylor reported he attended an IMEA E2C2 Committee meeting.  Details of a refrigerator/freezer replacement program are forthcoming.  In April 2011 the energy calculator, which can be utilized via the City website, will be upgraded for ease of use.

12. Mayor Taylor stated Tracy Sutter has contacted him asking to be considered if the City establishes a recycling location in the City.  The Council is awaiting conclusion of the public survey.

13. Commissioner White reported the creek near the north sewer lagoon has begun to wash along the creek banks.  There is concern the sewer plant fence may be washed out.  It was suggested the Effingham County Soil and Water Conservation Department be contacted for advice on proper improvements.

14. On a motion by Commissioner White and seconded by Commissioner Johnson Council entered into executive session for the purpose of discussing personnel matters, 5 ILCS 120, Section 2, 2(c) (2).  Members voted as follows: Commissioner Jones, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.
No action was taken as a result of executive session.

15. The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Jones.  Members voted as follows: Commissioner, Jones; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

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Meeting Date :  March 28, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A. Approve Ordinance 480-11; Establishing Standards for Hiring Part-Time Police Officers
B. Approve Ordinance SP 1288; Home Occupation, 212 S. Edwards.
  C. Approve Upgrade of Office Computer Systems, Not to Exceed $6,000.
  D.       
  E.       
  F. Executive Session for the Purpose of Discussing Personnel Matters, 5 ILCS      120, Section 2, 2(c) (2).
  G. Approve Matters As Result of Executive Session.
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey Y Johnson
  The Council of the City of Altamont met in regular session on Monday, March 28, 2011 at 6:00 p.m., in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Richard Frailey; Commissioner Gerald White Jr; Commissioner Heidi Johnson; and Mayor Larry Taylor. Also present – Terry Hahn and Sarah Stephen, City Clerk.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Johnson and seconded by Commissioner Jones. Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

2.

Ordinance 480-11; Establishing Standard for Hiring Part-Time Police Officers was approved on a motion by Commissioner White and seconded by Commissioner Frailey.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

3. Ordinance SP 1288; Home Occupation, 212 South Edwards, was approved on a motion by Commissioner Frailey and seconded by Commissioner White.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.   This provides for Anthony Connour to operate A1 computers from his residence.

4. Commissioner Johnson motioned to approve expenditures not to exceed $6,000 for upgrades of office computer systems.  Commissioner Jones seconded the motion.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.  The computer server and one work station have not been upgraded since 2006.

5. Commissioner White presented pictures of the inside of the water tower exhibiting blemishes in much need of repair.  It has been 23 years since the last interior maintenance.

6. Commissioner Johnson reported cleanup days are planned for Gilbert Park.  An agreement has been reached that the batters building will only be used by the youth of the community.  Louie Robbins is replacing Mandy Eckhardt on the Park Board as a representative of the PARKs committee.

7. Commissioner Jones reported many radio read water meters have been installed.  He has been asked if a tree planting plan for the year has been established.  Some residents are wanting trees planted in their area.  He reported there is a drainage problem at Wurl Lane and Main Street.  One possible resolution would be to install 60 feet of culvert and direct water to the current drop box.

8. Clerk Stephen requested direction from the Council to proceed with ordinance violations at 305 South Edwards.  Council suggested obtaining more information about the financial status of the property.

9. On a motion by Commissioner Jones and seconded by Commissioner Johnson Council entered into executive session for the purpose of discussing personnel matters, 5 ILCS 120, Section 2, 2(c) (2).  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

10. Following Executive Session the Council approved implementation an Employee Manual effective April 1, 2011.  Commissioner Johnson motioned for approval of the employee manual.  Commissioner Jones seconded the motion.   Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

11. The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

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Meeting Date :  April 11, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Approve Roadblock Fundraiser Request – VFW Poppy Days, May 6, 2011 and Rain Date of May 13, 2011.
B. Approve Encroachment Request; Jeff Lauritzen, 806 Aker Drive, Fence Placement on City Easement.
  C. Approve Garden Club Request for ˝ the Cost of Mulch for Park Flower Beds.
  D. Approve Payment of Encroachment Fee to CSX Railroad in the Amount of $4,000 to Allow Water Main Repair on Railroad Right-of-Way (Adams/Edwards Street).
  E. Announce Closing of City Office on April 14, 2011 for Run Across America.
  F.       
  G.      
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: N Taylor Y Jones Y White N Frailey Y Johnson
  The Council of the City of Altamont met in regular session on Monday, April 11, 2011 at 6:00 p.m., in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Gerald White Jr; and Commissioner Heidi Johnson. Also present – Terry Hahn and Sarah Stephen, City Clerk.  Commissioner Richard Frailey and Mayor Larry Taylor were absent.  Commissioner Bill Jones presided over the meeting.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Johnson and seconded by Commissioner White. Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Commissioner Jones, yes.

2. Chief Balding was not present for the police report.

3. Commissioner Johnson motioned to approve a roadblock fundraiser request by the VFW for Poppy Days on May 6th with a rain date of May 13, 2011.  Commissioner White seconded the motion.  Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Commissioner Jones, yes.

4. Council discussed an encroachment request for 806 Aker Drive.  Commissioner White motioned to table the item due to the absence of the Electric Department Commissioner since the encroachment involves a City right-of-way involving electric lines.  Commissioner Johnson seconded the motion.  Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Commissioner Jones, yes.

5. Commissioner Johnson motioned to approve payment of ˝ of mulch needed for maintenance of flowerbeds in the parks, as requested by the Altamont Garden Club.  Commissioner White seconded the motion.  Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Commissioner Jones, yes.  The total estimated cost is $1760.00, City paying $880.00.

6. Commissioner White motioned to approve payment of an encroachment permit to CSX Railroad in the amount of $4,000.  Commissioner Johnson seconded the motion.  Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Commissioner Jones, yes.  This will provide CSX approval for repair to a water main at Edwards and Adams.

7.

On a motion by Commissioner White and seconded by Commissioner Johnson, the City office will be closed Thursday April 14th until 12:30 for the Run Across America.  Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Commissioner Jones, yes.

8. Commissioner White reported the water tower maintenance project is progressing.  If all goes well completion is anticipated in one to two weeks.  Commissioner White expressed congratulations and thanks to the Altamont Garden Club, High School Ag Class and Industrial Arts Class for painting and cleaning of the triangle area.

9. Commissioner Johnson reported all plans are going well for the Dean Karnazes Run Across America with Regis & Kelly filming to be held on Thursday April 14th at 9:00 AM.  She also reported the diamonds at Gilbert park are getting the spring maintenance.  The Altamont Youth Commission is paying for the needed sand and dirt.  A summer maintenance person is needed to work with the leagues in having Gilbert Park and the diamonds ready for games.

10.

Commissioner Jones reported the Run Across American 5K route has been maintained for the safety of the runners.

11. The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows: Commissioner White, yes; Commissioner Johnson, yes; Commissioner Jones, yes.

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Meeting Date :  April 25, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Approve Street Closing Request from PARKs Committee Closing Madison Street, Main to Second noon to 3:30 May 30, 2011 for Family Activity Day.
B. Approve Raffle Request from PARKs Committee for Family Activity Day, May 30, 2011.
  C. Approve Funds Deposit Policy.
  D. Approve July 1, 2011 Fireworks Display at Gilbert Park, requested by Josh Cagle.
  E. Approve Purchase of Mower for Water Department.
  F. Approve Encroachment Permit, 3 Carella Drive.
  G. Discuss Parking North Side of West Division Street, Between Main and Third.
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey Y Johnson
  The Council of the City of Altamont met in regular session on Monday, April 25, 2011 at 6:00 p.m., in the Council Chambers of the Municipal Building.  The following members were present; Mayor Larry Taylor; Commissioner Bill Jones; Commissioner Gerald White Jr; Commissioner Richard Frailey; and Commissioner Heidi Johnson. Also present – Terry Hahn, Kevin Whitten, Chief Kendal Balding, Joshua Cagle, and Sarah Stephen, City Clerk.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Johnson and seconded by Commissioner Jones. Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

2.

Chief Balding presented the March 2011 Police Activity Report.  Heidi Johnson thanked and commended the Chief, Police Officers and all City employees for their help during the Run Across America.

3. A street closing request by the P.A.R.K.s Committee was approved on a motion by Commissioner Frailey and seconded by Commissioner Jones.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.  Madison Street, Main to Second St, will be closed noon to 3:30, May 30, 2011 for a family activity day.

4. Commissioner Johnson motioned to approve a raffle request from the P.A.R.K.s Committee for family activity day on May 30, 2011.  Commissioner Jones seconded motion.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

5.

A Funds Deposit Policy was approved on a motion by Commissioner Jones and seconded by Commissioner White.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.  Clerk Stephen explained the auditors recommended the policy for situations when Department Supervisors rather than the Clerk’s office receive a check.

6.

Josh Cagle addressed the Council concerning a request for approval of a fireworks display at Gilbert Park on June 24th.  Mr. Cagle would be working in conjunction with S&N Display to promote and perform a 25-30 minute show.  Some donations have been established.  However, Mr. Cagle would like to receive City approval before continuing to obtain more project funding.  The Council had concerns about insurance coverage.  The matter was tabled until the next regular Council meeting at which time Mr. Cagle should have a more accurate cost and clarification of insurance.

7. Kevin Whitten, Water Department Supervisor, spoke to the Council concerning the mower at the Water Department.  He explained the current 83 John Deere mower is worn out and parts cannot be purchased.  He has priced and researched zero turn mowers and utility tractors.  He asked for Council approval to purchase a utility tractor/mower.  He has priced all brands and found the best deal to be a Massey 25 hp diesel at a government pricing of $10,995.00.  Commissioner White suggested a spec list be prepared and the bid process be followed.  The matter was tabled until bids can be reviewed.

8. Kevin Whitten also discussed recent damages to Schmidt Park made by a subcontractor to the company coating the interior of the water tower.  The subcontractor created ruts and cracked the walking path in places.  Kevin asked if the City would be willing to fix the sidewalk.  Mayor Taylor replied it is the contractor’s responsibility to repair any damages.  The City will provide names of local companies to perform the repairs. The City is withholding payment of $15,000 until repairs are made to the City’s satisfaction.

9. An encroachment permit for 3 Carella Drive to construct a dog pen was approved on a motion by Commissioner Frailey and seconded by Commissioner Jones.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

10. Council discussed parking on the north side of Division Street between Main and Third.  The ordinance states “That a no parking sign is hereby established on the north side of West Division Street, west 50 feet of the intersection with Main Street”.  Mayor Taylor explained, if the intention was to have no parking on the entire north side, the ordinance does not reflect the same.  Mayor Taylor stated he me with Terry White who expressed concern of a parking availability for his Altamont Ambulance employees. Commissioner Jones commented the Main Street intersection was redesigned for semi traffic to the elevator.  Commissioner Johnson suggested parking on only one side of the street for public safety reasons.  Council members where in favor of creating no parking on the entire north side of the street.

11. Commissioner White reported the water tower coating was completed and the tower was being refilled.  No word has been received from Effingham County Soil & Water Conservation concerning the creek area of the north lagoon.

12. Commissioner Frailey reported the Electric Department is planning line upgrades to ADM and they are ready to start the frontage road lighting installation.

13. Commissioner Johnson reported the Run Across America coordinators were greatly impressed with Altamont.  They commented on the pretty City we have and the attendance on the day of the 5K run.  They Mayor congratulated Commissioner Johnson on a job well done.  Commissioner Johnson also reported Louie Robbins is getting the Altamont Youth Commission excited about the summer.  He is a great asset to the park board.

14. Commissioner Jones reported the Hays Street drainage project, completed last year, seems to be working well.

15. Mayor Taylor reported the refrigerator reclamation program is being finalized.  Altamont electric customers will receive a $35.00 gift card for any working refrigerators recycled.  They will contact ARCA, who will take care of all pickup arrangements.  CWLP and Ameren currently successfully utilize the program.  Discarding of the old refrigerators will save on electric usage.

16. Clerk Stephen reported bright green bins, labeled usagain, would soon be seen at the Home Center and Inspiration Vinyl.  Items accepted into these drop boxes include shoes, clothing, linens, blankets and towels.  Items will be reworn, refused or recycled, saving the landfills.

17.

Mayor Taylor stated the recycling program survey would continue until month end.  If the public is favorable to such a program, Tracy Sutter will be contacted to provide a program cost.

18. The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

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Meeting Date :  May 09, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Official Oath of Mayor and Commissioners
B. Ordinance 481-11 Legal Counsel Appointment Ordinance.
  C. Ordinance 482-11 Appointment Ordinance.
  D. Approve Memorial Day Parade May 30, 2011 at 10:00 am.
  E. Approve 36 Month Service Agreement, Clean Uniform
  F. Approve June 24, 2011 Fireworks Display at Gilbert Park, requested by Josh Cagle.
  G. Present Altamont Public Library Bylaws & Policies, Ratified April 18, 2011
  H. Discuss Division Street Parking.
  I. Accept Withdrawal of Encroachment Request; Jeff Lauritzen, 806 Aker Drive, Fence Placement on City Easement
  J. Approve Raffle License for VFW Post 7676
K. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey Y Johnson
  The Council of the City of Altamont met in regular session on Monday, May 09, 2011 at 6:00 p.m., in the Council Chambers of the Municipal Building.  The following members were present; Mayor Larry Taylor; Commissioner Bill Jones; Commissioner Gerald White Jr; Commissioner Richard Frailey; and Commissioner Heidi Johnson. Also present – Terry Hahn, Lynn Kull, Terry & Christy White; Chief Kendal Balding, Joshua Cagle, and Sarah Stephen, City Clerk.

1. At the beginning of the meeting Clerk Stephen gave the official oath of office to the Mayor and Commissioners.

2. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Jones and seconded by Commissioner Johnson. Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

3. Chief Balding presented the April 2011 Police Activity Report.  Commissioner Frailey asked if the number of backup calls to other departments was for Effingham County Sheriff’s Department.  Chief Balding stated most calls were to help St. Elmo and sometimes to other small communities.

4. Ordinance 481-11 Legal Counsel Appointment Ordinance was approved on a motion by Commissioner White and seconded by Commissioner Frailey.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.  Taylor Law Office will again represent the City concerning legal matters.

5. Ordinance 482-11 Appointment Ordinance was approved on a motion by Commissioner Jones and seconded by Commissioner White.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.  All department supervisors were re-appointed to their respective offices.  An additional appointment was for Alan Heiens to Sergeant of the Police Department.

6. A Memorial Day Parade was approved on a motion by Commissioner Frailey and seconded by Commissioner Johnson.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.  The parade will be held May 30, 2011 at 10:00, organizing at the High School, ending at Union Cemetery.

7.

A 36 month agreement with Clean Uniform to provide employee uniform service was approved on a motion by Commissioner Frailey and seconded by Commissioner Johnson.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.  Prices will remain the same unless the consumer price index increases.

8. Clerk Stephen reported the Library Board ratified the Bylaws and Policies of the Altamont Public Library on April 18, 2011.  A copy will be available in the Clerk’s office.

9.  Jeff Lauritzen requested a withdrawal of the previously presented encroachment request.  The withdrawal was approved on a motion by Commissioner Jones and seconded by Commissioner Johnson.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

10.

The annual VFW Raffle License was approved on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

11. The topic of parking along Division Street was brought to those attending.  Terry White, owner of Altamont Ambulance expressed his objection to removing parking along Division Street.  He stated Division Street is the same width as Main Street in front of S&W.  His employees work 24-hour shifts and need to keep their vehicles nearby in order to carry their personal items.  He stated the alternative parking would be on his lot at Main & Lincoln, which would block public parking of the Living Museum visitors.  Mayor Taylor explained ADM is building more storage, which has already created more traffic.  Christy White asked what the difference is between this area and other narrow downtown traffic areas. She stated drivers understand and are courteous of each other.  Lynn Kull stated the Council should be glad we have people/businesses in town and the businesses should not be beat-up, the semis should be checked for being overweight and maybe a new truck route should be established.  Commissioner Johnson explained the Council is attempting to make this situation work for everyone and keep the public safe.  Mayor Taylor stated the Council is not putting anyone out of business, but needed to consider public safety.

12. Commissioner Frailey reported the ADM utility service upgrade was going well.

13. Commissioner Johnson reported business is picking up at the parks.  Payment of pavilion rentals, new for this summer, has been difficult to collect.

14. Joshua Cagle entered the meeting and discussed a fireworks display request.  Currently $1000 has been pledged towards the cost of a display.  A cookout fundraiser was discussed.  Commissioner Jones stated this project is off to a good start, but time is running short.  Commissioner White suggested to Mr. Cagle he plans for a 2012 display allowing more time for planning and fundraising.  Council also suggested he use the year to contact clubs and organizations in the area for donations and assistance.

15. The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows: Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; Mayor Taylor, yes.

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Meeting Date :  May 23, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A. Carl Shamhart; Fireworks Display.
B. Approve Resolution 2011-05-03; A.B.A.T.E. Parade, June 25, 2011
  C. Approve Resolution 2011-05-02; Mathias Business Park Second Lot Division.
  D. Approve 3 Year Intergovernmental Agreement with Effingham County for Geographic Information Systems Membership, $4000 Annually.
  E. Approve Payoff of Peoples Bank Loan for Purchase of Pole Truck in the Amount of $41,422.32
  F. Announce Retirement of Sonny Fair.
  G.      
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: N Taylor Y Jones Y White N Frailey Y Johnson
  The Council of the City of Altamont met in regular session on at 6:00 pm on May 23, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Gerald White Jr.; and Commissioner Heidi Johnson.  Also present – Gale Warner; Carl Shamhart; Clyde Barr, Altamont News; and Sarah Stephen, City Clerk.  Mayor Larry Taylor and Commissioner Richard Frailey were absent.  Commissioner Bill Jones presided over the meeting in the Mayors absence.

1.  The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Johnson and seconded by Commissioner White.  Members voted as follows:  Commissioner Johnson, yes; Commissioner White, yes; and Commissioner Jones, yes.

2.

Gale Warner addressed the Council again concerning parking on the north side of West Division Street from Main to Third St.  He stated he remains opposed to parking being allowed.  He questioned why some residents are required to move vehicles and the City continuously pursues some, but Altamont Ambulance is allowed to leave inoperable setting within the City limits.  He suggested the ambulances be moved out and Altamont Ambulance employees park there.  Commissioner Jones stated Division Street in that area is 35’ wide, taking parking into consideration, 19’ of traffic lane remains.  Commissioner Jones assured those present the matter would be dealt with by the Council by a revision to the current ordinance.

3. Carl Shamhart announced to the Council that ABATE would be celebrating 25 years at the 2011 rally.  A fireworks display is being planned for the evening of June 25th.  Plans include a spectacular 15-minute show.  He is working with the Altamont Fire Department to establish a location for the firing location.

4. Resolution 2011-05-03; A.B.A.T.E. Parade, June 25, 2011 was approved on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Johnson, yes; Commissioner White, yes; Commissioner Jones, yes.

5. Resolution 2011-05-02; Mathias Park Second Lot Division was approved on a motion by Commissioner Johnson and seconded by Commissioner Whites.  Members voted as follows:  Commissioner Johnson, yes; Commissioner White, yes; and Commissioner Jones, yes.  Lot 4 is subdivided to create Lot 4A, the platted easement in Lot 4 is vacated, and a new easement is created in Lot 4A.

6. Council approved a three-year intergovernmental agreement with Effingham County for Geographic Information Systems Membership at an annual cost of $4,000.  Members voted as follows:  Commissioner Johnson, yes; Commissioner White, yes; and Commissioner Jones, yes.

7. Council approved payoff of a loan at Peoples Bank, which was originally established, for purchase of an Electric Department pole truck, in the amount of $41,422.32.  Commissioner Johnson motioned for approval.  Commissioner White seconded. Members voted as follows:  Commissioner Johnson, yes; Commissioner White, yes; and Commissioner Jones, yes.  The loan is being paid off one year early.

8. Commissioner Jones announced the retirement of Sonny Fair.  He started working for the City in July 1976.  His retirement will be effective June 30, 2011 after 35 years of employment with the City.  Commissioner Jones went on to say, “”Wish we could retain his files”.

9. Commissioner White reported he had met with Department Supervisors and worked on the new budget.

10. Commissioner Johnson reported it has been a challenge getting payment for park pavilion rentals.  Only those paid in advance will be posted for reservations.

11. Commissioner Jones reported Union Cemetery looks really nice.  New drainage, rock on the road and dirt work has made a wondrous improvement.  The Street & Alley Department will be setting aside a specific day of the week for limb pickup.  The date will be announced to the public.

12. Today crews worked on a 24’ clay tile storm sewer drain in a field northeast of the City that was blocked and broken.  It currently has only 1’ of dirt covering it.  More dirt will be filled in with a grass area to cover it.  This drain has caused flooding as far back as Third St & Madison.

13. The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Johnson, yes; Commissioner White, yes and Commissioner Jones, yes.

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Meeting Date :  June 13, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Alvin Oliver; Altamont Documentary Filming.
B. Approve Water Department Purchase of Kubota Mower in Amount of $12,500.
  C. Approve Ordinance 483-11; Amending Appointment Ordinance #482-11.
  D. Approve Ordinance 484-11; Ascertaining Prevailing Wage Rate.
  E. Approve Millroad Thresherman’s Parade, July 23, 2011 3:30 pm
  F. Approve Special Liquor License – Altamont Softball Players Assn..
  G. Approve Ordinance SP-1295; Home Occupation, 201 E Washington Ave.
  H. Approve Mosquito Laviciding Agreement with Effingham County Health Department in the Amount of $650.00
  I. Discuss Creating 2 Hour Parking Limit in 1st Block of West Madison
  J. Discuss Recycling Program.
  K. Discuss Proceeding with Condemnation of 305 South Edwards St.
  L. Executive Session for the Purpose of Discussing Personnel Matters, 5 ILCS   120, Section 2, 2(c) (1) and Collective Bargaining 5 ILCS 120, Section 2, 2 (c ) (2).
  M. Action as Result of Executive Session
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey Y Johnson
  The Council of the City of Altamont met in regular session on at 6:00 pm on June 13, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Gerald White Jr.; and Commissioner Heidi Johnson; Commissioner Richard Frailey and Mayor Larry Taylor.  Also present – Gale Warner; Alvin Oliver; Gary & Anna Goldstein; Kevin Whitten, Water Department Supervisor; Terry Hahn, Sewer Department Supervisor; Lucas Kroening, Street & Alley Supervisor; and Sarah Stephen, City Clerk.

1.  The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Johnson and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.

2. Chief Balding was not present for a police report.

3. Alvin Oliver spoke to the Council regarding filming of a documentary in Altamont on July 31, 2011.  The documentary will focus on the Ellis Brothers, who were barbers in the City of Altamont during the early 1900’s. A Public Broadcasting System network will be conducting the documentary.  Mr. Oliver played a “trailer DVD” of the production, titled the Barber’s Diaries.  Sisters of the barbers will be in Altamont during the filming.

4. Alvin Oliver requested the Council’s assistance in getting Altamont placed in the Illinois Travel Book.  Alvin has contacted the Illinois State Tourism and the regional contact person.  No results were achieved.  He suggested an alternative to consider might be the City of Altamont placing their own brochures at the rest areas.

5. Gale Warner addressed the Council again concerning unlicensed and inoperable ambulances allowed to remain within the City.  Council members stated they have discussed the situation with the owner.

6. Anna Goldstein spoke to the Council regarding the many military currently serving from the Altamont area.  She requested permission to have honorary signs, purchased by family and friends, to be placed on the electric poles.  She was asked to get an estimate of the number of signs.

7.

Kevin Whitten requested the Council approve the purchase of a Kubota mower for the Water Department.  They have been using it on a trial basis and are pleased with the machine.  Commissioner Jones motioned to approve the purchase of the Kubota B3030 from Greenline Equipment in the amount of $12,500.00.  Commissioner Johnson seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.

8. Ordinance 483-11, Amending the Appointment Ordinance 482-11 was approved on a motion by Commissioner Jones and seconded by Commissioner Johnson.  The amendment replaced retiring Street & Alley Supervisor, Robert Fair with Lucas Kroening.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.

9.  Commissioner Johnson left the meeting at this time.

10.

Ordinance 484-11; Ascertaining Prevailing Wage Rate was approved on a motion by Commissioner Frailey and seconded by Commissioner White.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.

11. Commissioner Frailey motioned to approve the Millroad Thresherman’s Parade, July 23, 2011, 3:30 pm.  Commissioner White seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  The parade will step off and end at the High School while traveling through the downtown area.

12. A special liquor license for the Altamont Softball Players Assn was approved on a motion by Commissioner White and seconded by Commissioner Frailey.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  The license is effective June 23 thru June 26, 2011.

13. Ordinance SP-1295, regarding a home occupation at 201 East Washington was approved on a motion by Commissioner Jones and seconded by Commissioner White.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  The home occupation is a photography studio, Digital Perfection, requested by Mary Flack and Tammy Jackson.

14. A Mosquito Larviciding Agreement with Effingham County Health Department in the amount of $650.00 was approved on a motion by Commissioner Frailey and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.

15. Council discussed creating a two-hour parking limit on the south side of West Madison between Main and Second Street.  An ordinance amendment will be necessary to create the change

16. Mayor Taylor revealed results of the survey concerning a recycling program.  The totals were 45 yes, 26 no.  Sutter Sanitation has approached the Mayor requesting the opportunity to provide a recycling program proposal.  Alvin Oliver suggested the Council investigate an EPA grant for fencing, lighting and a security camera for the drop off location.

17. The Council discussed starting condemnation proceedings for 305 South Edwards Street.  The City has begun to mow the property.  Payment of outstanding taxes, legal fees and destruction of the buildings may cost the City in excess of $12,000.00.  Commissioner White stated he would like the location to be condemned, as it will increase the tax roll in future years.  He stated it will be a long term return on the cost, but will improve the community.
18. Commissioner Frailey reported the Electric Department has many projects on the calendar and they are needing to hire employees.  The Frontage Road Street lights are completed.

19. Commissioner Johnson re entered the meeting.  She reported the sand is on the diamonds.  Scott Sapp, summer park worker, is doing a fantastic job.  A decrease in cost operations is already noticeable.

20. Commissioner Jones reported Keith Braasch has been hired to fill a position in the Street and Alley Department created by Robert Fair’s retirement.  There are several large trees within the City in need of trimming and/or removal because they are extending over homes.  The City does not have the appropriate equipment to safely conduct the work.  Lucas Kroening was directed to get a list of the trees and an estimate from a tree service would be pursued.

21. On a motion by Commissioner Johnson and seconded by Commissioner Jones, Council entered into Executive Session to discuss personnel matters, 5 ILCS 120, Section 2, 2(c) (1) and collective bargaining 5 ILCS 120, Section 2, 2 (c ) (2).  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.

22. Upon returning to open session, Commissioner Johnson motioned to approve a 2.25% overall employee payroll increase with two adjustments and to extend sick leave from six days per year to 12 days per year.  Commissioner White seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.

23. The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.

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Meeting Date :  June 27, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Sutter Sanitation – Recycling Program.
B. Tony Pals – Drainage Repairs Near North Wastewater Treatment Plant.
  C. Approve Reschedule of Lions Club “Tootsie Pop Day” Roadside Fundraiser, August 6, 2011.
  D. Approve Three Year Memorandum of Understanding and Community Partnership Agreement with CEFS Economic Opportunity
  E. Approve Ordinance 485-11; Declaring Certain Real Property and Improvement Thereon As Being Dangerous and Unsafe (305 So Edwards)
  F. Approve Appointment of Replacements to Enterprise Zone Board.
  G. Discuss Generating Revenue from Sale of Fire Wood.
H. ADJOURN

On a motion by Commissioner Johnson and seconded by Commissioner Jones, a rescheduled roadside fundraiser request made by the Lions Club was approved for August 6, 2011.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes. The first fundraiser was rained out.

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey Y Johnson
 

The Council of the City of Altamont met in regular session on at 6:00 pm on June 27, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Gerald White Jr.; and Commissioner Heidi Johnson; Commissioner Richard Frailey and Mayor Larry Taylor.  Also present – Tracy & Linda Sutter; Terry Hahn, Sewer Department Supervisor; Lucas Kroening, Street & Alley Supervisor; Kendal Balding, Altamont Police Chief; Tony Pals; Clyde Barr, Altamont News and Sarah Stephen, City Clerk. 

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Jones and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes. 

2.

Chief Balding presented the May 2011 Police Activity Report.

3.

Tracy Sutter addressed the Council concerning an in town recycling program.  He proposed a designated drop location one week of the month at a cost of $150.00.  The receptacle would be a large roll off unit.  Mr. Sutter stated there is grant funding available from DECA to assist himself and the City with such recycling programs.  Council members were receptive to the program and will take action at a future meeting.

4.

Tony Pals of the Effingham County Soil and Water Conservation explained the Stream Bank Stabilization Program to the City Council.  Two options are possible to repair a deteriorating creek bank near the north wastewater treatment plant.  The first would be stone toe protection installing a three foot anchor into the creek bank the estimated cost would be $4,000.  The second option would be rock ripples in the stream to prevent stream down cutting with an estimated cost of $11,000.  If either or both the projects are approved 75% of the project costs are paid by the Illinois Department of Agriculture.  The City would need to enter into an agreement with the landowner for such a project to be accomplished.  Commissioner White motioned for Tony Pals to make application on behalf of the City.  Commissioner Frailey seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.  Mr. Pals stated he would proceed when written permission is received from the property owner.

5.

On a motion by Commissioner Johnson and seconded by Commissioner Jones, a rescheduled roadside fundraiser request made by the Lions Club was approved for August 6, 2011.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes. The first fundraiser was rained out.

6.

A three year memorandum of understanding and a community partnership agreement with CEFS Economic Opportunity was approved on a motion by Commissioner White.  Motion was seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.

7. Ordinance 485-11; Declaring Certain Real Property and Improvement Thereon as Being Dangerous and Unsafe, was approved on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes. The property is located at 305 South Edwards St.

8.

Members of the Enterprise Zone Board, Janet Hamilton and Don Wendling, have retired from their positions.  Commissioner White motioned to appoint replacements of Terri Beal for financial institutions and Bill Jones for City Council representation.  Commissioner Frailey seconded the motion. Members voted as follows:  Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.  Commissioner Jones abstained due to a conflict of interest.

9. Council discussed the possibility of generating revenue from the sale of firewood.  Removal of several large trees is planned for the year.  In the past wood was cut, loaded, delivered and unloaded at no cost to the recipient.  Charging for a load of wood would help recoup some of the labor and fuel expenses involved.  Lucas Kroening suggested using the fund for tree planting costs.  Charges were not determined at this time.

10. Lucas Kroening was directed to get estimates from tree services for removal of trees the City is not equipped to handle.

11. Commissioner White reported the water line project at Edwards and Adams, under the railroad is scheduled for repair on July 13, 2011.  The type of filling material for the abandoned line is being clarified with the railroad.

12.

Commissioner Frailey reported two new employees have been hired in the Electric Department.  One employee is recently a graduate of lineman’s school. The other new hire will be sent to lineman’s school later this year.  He also reported the Altamont High School upgrade project is getting started.

13.

Commissioner Johnson reported the Garden Club will be moving a flower bed in Gilbert Park.

14.

Commissioner Jones reported during the recent rains the drainage systems were working, however the amount of rain came too fast for the system to handle.

15.

Mayor Taylor reported the Altamont Library is experiencing major problems with the heat and air system.  He will be applying for a grant from IMEA in the amount of $900 to assist the library.  He mentioned the possibility of the City loaning the library the additional funds for replacement of the heat and air unit.  Further consideration will be needed regarding loaning and repayment of funds.

16.

Clerk Stephen provided an example of a new Altamont advertising postcard that is being sponsored by Promark Advertising Specialties.  The card pictures attractions of the City, lists the Chamber and City websites and invites visitors to the City.

17.

The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes. 

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Meeting Date :  July 11, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Approve Agreement with Sutter Sanitation for Recycling Program.
B. Approve Resolution for 2011 Maintenance of Streets
  C. Approve Resolution 2011-07-04; Effingham County Fair Parade
  D.       
  E.       
  F.       
  G.      
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones N White N Frailey Y Johnson
  The Council of the City of Altamont met in regular session on at 6:00 pm on July 11, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Heidi Johnson; and Mayor Larry Taylor.  Also present –Terry Hahn, Sewer Department Supervisor; Kendal Balding, Altamont Police Chief; Clyde Barr, Altamont News; Gary & Anna Goldstein; Gail Warner and Sarah Stephen, City Clerk.  Commissioner Richard Frailey and Commissioner Gerald White Jr. were absent.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Johnson and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Johnson, yes and Mayor Taylor, yes.

2.

Chief Balding presented the June 2011 Police Activity Report. He also reported approximately 70 children attended the recent Safety for Kids program, held at Schmidt Park.  Altamont Police Department provided demonstrations by the K-9 unit and ILEAS response truck.

3.

Anna Goldstein reported to the Council fourteen known military personnel are currently serving and would like honorary signs displayed in the City.  An available pole count along Division Street will be conducted.  The matter will be presented for a vote at the next scheduled Council meeting.

4.

Clyde Barr addressed the Council concerning the upcoming in town mission being held by the Altamont Christian Church.  The Church would like to replace the roof of the gazebo on the triangle and use the water supply at the triangle for a free car wash.  The Council was more than favorable to the request.

5.

On a motion by Commissioner Jones and seconded by Commissioner Johnson the City entered into an agreement with Sutter Sanitation to provide a monthly recycling program.  Members voted as follows:  Commissioner Jones, yes; Commissioner Johnson, yes and Mayor Taylor, yes.  A recycling receptacle will be placed near the City Street & Alley Maintenance building on the second Monday of each month and removed the third Monday of each month. The monthly cost is $150.00, which will be passed to the garbage customers of the City of Altamont in a future ordinance. 

6.

The Resolution for Maintenance of Streets in the amount of $77,000 was approved on a motion by Commissioner Jones and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Jones, yes; Commissioner Johnson, yes and Mayor Taylor, yes. 

7.

In the absence of Commissioners Frailey and White the Mayor reported the Water Department would be boring under the CSX Railroad near Edwards and Adams streets to replace the water line.  The Electric Department has cleared along the frontage road where trees had fallen during a recent storm.  They are also working on the service upgrade for ADM and the High School.

8.

Commissioner Johnson reported a Gilbert Park workday is planned for the first Saturday in August.  The need for ditch cleaning around the park was discussed. 

7.  Commissioner Jones reported they are waiting on damaged tree removal estimates.

8.

Mayor Taylor reported property owner Dave Antrim has been contacted to repair the building at 102 North Third St.  Mr. Antrim has responded he is struggling with the decision to remodel or demolish the building.  He is even considering donating the building to the City.  Mayor Taylor asked Council members to contemplate such action.

9.

The meeting was adjourned on a motion by Commissioner Jones and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Jones, yes; Commissioner Johnson, yes and Mayor Taylor, yes.

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Meeting Date :  July 25, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A. Approve Ordinance 486-11; Appropriation of Funds for FYE 2012.
B. Approve Placement of Signs Honoring Military.
  C. Proclamation; Barbers Diaries.
  D. Approve Final Payment to Whitehead Brother in the Amount of $15,250.
  E. Approve Ordinance 487-11; “Authorizing Purchase of Real Property for Utility Purposes” Concerning Jefferson Street Water Main Extension.
  F. Approve Ordinance 488-11; “Authorizing Purchase of Real Property for Utility Purposes” Concerning Jefferson Street Water Main Extension.
  G. Approve Ordinance 489-11; “Authorizing Purchase of Real Property for Utility Purposes” Concerning Jefferson Street Water Main Extension.
  H. Approve Ordinance 490-11; “Authorizing Purchase of Real Property for Utility Purposes” Concerning Jefferson Street Water Main Extension.
  I. Executive Session for the Purpose of Discussing Personnel Matters, 5 ILCS 120, Secion 2, 2(c ) (1).
  J. Action as Result of Executive Session.
K. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey Y Johnson
  The Council of the City of Altamont met in regular session on at 6:00 pm on July 25, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Gerald White Jr; Commissioner Richard Frailey Commissioner Heidi Johnson; and Mayor Larry Taylor.  Also present –Terry Hahn, Sewer Department Supervisor; Alvin Oliver; Anna Goldstein; Gail Warner and Sarah Stephen, City Clerk.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Johnson and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes. 

2.

Alvin Oliver reported his observations including a metal storm drain cover in front of 1st Mid Illinois Bank that is dangerous; a pile of concrete construction refuse along Do It Drive that needs removed; the fence north of Schmidt Park needs the weeds cleaned from it; the mowing at Union Cemetery seems to be uneven; and iron stakes near the Ellis cemetery plot are missing.

3.

Alvin Oliver also informed those present that 17 members of the Ellis family (former barbers in Altamont) will be visiting along with a film crew of the Barber Diaries documentary.  The Methodist Church will be providing a meal for the family and guests, plaque presentations will also be conducted at this time.  He also thanked the Council for the help in preparing for the upcoming event.

4.

Ordinance 486-11; Appropriation of funds for FYE 2012 was approved on a motion by Commissioner Frailey and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.  The total appropriation is $5,478,587.

5.

Anna Goldstein presented samples of military honor signs.  She asked the Council to choose from an American flag or yellow ribbon design.  The Council preferred the American flag.  Currently fourteen signs have been requested. However, the number may grow after newspaper publication of the project.  The Council voted to approve placement of military honor signs along Division Street facing east on the wooden utility poles.  Motion was made by Commissioner Johnson and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes. 

6.

Mayor Taylor read a proclamation which will be presented on the following Sunday to the Ellis family.

7.

Commissioner White motioned to approve final payment to Whitehead Brothers in the amount of $15,250.  Commissioner Johnson seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.  Payment completes interior coating of the water tower.

8.

Ordinances 487-11, 488-11 and 489-11, Authorizing Purchase of Real Property for Utility Purposes were approved on a motion by Commissioner White and seconded by Commissioner Frailey.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.  These ordinances relate to a water main installation on West Jefferson Street.

9.

Commissioner White requested approval for Water Department employees to obtain keys to the Electric Department facility in order to maintain the bulk water unit.  He explained the Water Department is staffed 24/7, which would eliminate overtime costs of other departments.  The matter was tabled until more information could be obtained about the necessary security of the building.  Ideas presented included moving the bulk operations to another location or creating new securities to the Electric Department control room.

10.

Commissioner Frailey reported the Electric Department has been working on upgrades to ADM, High School and Altamont Lutheran Interparish School.

11.

Commissioner Johnson reported the Altamont Christian Church and the PARKs Committee have been doing great improvements to the parks and the community.  She also reported problems have continued with Gilbert Park scoreboards.  The company has been contacted to resolve the problems.  Ten new picnic table frames have been purchased to replace broken and worn tables at various parks.

12.

Commissioner Jones reported the resurfaced basketball courts at Klitzing Park are very nice.  He was available to view the water line repair under CSX Railroad near Edwards & Adams Streets.  He was impressed with the working relationship of all involved.

13.

Mayor Taylor reported the PARKs Committee has purchased new basketball goals for Klitzing Park and are ready for installation.  The Dairy Bar will be replacing flooring under a cooler, which may create some temporary disturbance at Schmidt Park.

14.

Commissioner White motioned to enter into Executive Session for the purpose of discussing personnel matters.  Commissioner Frailey seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes. 

15.

Commissioner Frailey motioned to approve a $1.00 per hour wage increase for Electric Department employees Eric Morris and Josh Shamhart.  Commissioner Jones seconded the motion.  Members voted as follows:  Commissioner Jones, no; Commissioner Frailey, yes; Commissioner White, no; Commissioner Johnson, no and Mayor Taylor, yes.

16.

Mayor Taylor informed Council members several businesses have inquired about the availability of package liquor licensing.  He asked the Council to keep in mind the possibility of increasing the number of package liquor licenses available and a reasonable cost for such.

17.

The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes and Mayor Taylor, yes.

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Meeting Date :  August 08, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A. Larry Feng, DBH & Associates, Present FYE 2011 Audit.
B. Approve 2011 Street Maintenance Bids.
  C. Present Ordinance 491-11 Amending Garbage Collection Fee to Provide For Recycling Program.
  D. Approve Special Liquor License for Wright Mansion Wine Tasting Event; September 17, 2011.
  E. Approve Street Closing for 911 Ceremony, Sunday September 11, 2011, Closing 2nd Street from Main to Washington, noon – 1:30 pm.
  F. Approve Purchase of 2004 Dodge Pickup from A&H, amount of $13,105 for the Electric Department.
  G. Executive Session for the Purpose of Discussing Personnel Matters, 5 ILCS 120, Secion 2, 2(c ) (1) and Collective Bargaining 5 ILCS 120, Section 2, 2   (c ) (2).
  H. Approve Rescinding a Portion of an Approval of Vote Providing 12 Annual Employee Sick Days (June 13, 2011 meeting) and Approve 80 Hours Annual Employee Sick Leave.
  I. Action as Result of Executive Session.
J. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey N Johnson
 

The Council of the City of Altamont met in regular session on at 6:00 pm on August 8, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Gerald White Jr; Commissioner Richard Frailey; and Mayor Larry Taylor.  Also present –Terry Hahn, Sewer Department Supervisor; Gail Warner; Larry Feng, DBH Associates; Clyde Barr, Altamont News and Sarah Stephen, City Clerk. Commissioner Heidi Johnson was absent.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Jones and seconded by Commissioner White.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

2.

Larry Feng of DBH Associates presented the audit for fiscal year ending April 2011.  He stated there were no internal control deficiencies or material weaknesses found as a result of the audit.   He noted the overall expenses were decreased by $100,000 in comparison to the prior year and the year ended with a surplus of monies in the general fund.

3.

On a motion by Commissioner Jones and seconded by Commissioner White, the 2011 Street maintenance bids were approved.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  Bids were awarded to Larry Heuerman, oil and rock $44,314.37; D Lines, furnish CA7 & CA16 to stockpile, $5371.25 and Beelman Trucking, furnigh CA6 to stockpile $2238.00.

4.

Ordinance 491-11, Amending Garbage Collection Fee to Provide for Recycling Program was presented to the Council and public for review.  The increase reflects 50 cents per month.  Ordinance will be presented for vote at the next scheduled meeting.

5.

A special liquor license was approved for the Wright House Mansion Wine Tasting Event.  Commissioner White motioned to approve the license.  Commissioner Frailey seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  The event will be held September 17, 2011.

6.

Commissioner Frailey motioned to approve a street closing request to conduct a 911 ceremony on Sunday September 11, 2011 from noon to 1:30 pm.  Commissioner Jones seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  Second Street from Main to Washington will be closed.

7.

Commissioner Frailey motioned to enter into Executive Session for the Purpose of Discussing Personnel Matters, 5 ILCS 120, Secion 2, 2(c ) (1) and Collective Bargaining 5 ILCS 120, Section 2, 2   (c ) (2).  Commissioner Jones seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

8.

The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.

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Meeting Date :  August 22, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A. Mike Walker, Jumpin Jimmy’s concerning Package Liquor License.
B. Approve Ordinance 491-11 Amending Garbage Collection Fee to Provide For Recycling Program.
  C. Approve Schuetzenfest 5K Run, September 17, 2011 8:00 AM
  D. Approve Awarding Tree Maintenance Project.
  E. Approve Demolition, Repair, or Remediation of 305 South Edwards.
  F Approve Awarding Demolition of 305 South Edwards to R&H in the Amount of $5,700.
  G. Authorize BHMG to Review & Recommend  Altorfer Proposal to Update Electric Generators to Meet Compliance of EPA Air Omissions Standards in the Amount of $105,574.
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey N Johnson
 

The Council of the City of Altamont met in regular session on at 6:00 pm on August 22, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Gerald White Jr; Commissioner Richard Frailey; and Mayor Larry Taylor.  Also present –Terry Hahn, Sewer Department Supervisor; Kevin Whitten, Water Department Supervisor; Kendal Balding, Police Chief; Lucas Kroening, Street & Alley Supervisor; Gale Warner; Alvin Oliver; Anna Goldstein; Clyde Barr, Altamont News and Sarah Stephen, City Clerk. Commissioner Heidi Johnson was absent.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Jones and seconded by Commissioner White.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

2.

Police Chief Kendal Balding presented the July 2011 Police Activity Report.

3.

Alvin Oliver presented pictures to the Council to validate the poor mowing conditions of Union Cemetery.  The remains of a temporary grave marker, which had been hit by a lawn mower, were given to the Council.  Out of town Visitors of that day were appalled by the Cemetery’s condition.  He stated monuments have not been trimmed around for some time.  Mayor Taylor stated he had a conversation with Sean Landers, owner of the mowing service, earlier in the day.  They agreed the City would not be paying for the last mowing of Union Cemetery and Mr. Landers apologized.  Landers also stated he will be present in the future when work is being done at Union Cemetery.  Alvin Oliver urged the Council to adopt a comprehensive plan for the Cemetery.  He would also like to see the front fence taken down and repaired during the winter months and repaired.  Alvin Oliver also mentioned at the entrance of Gilbert Park are volunteer trees which need attention.

 

4.

On behalf of the Zoning Board, Alvin Oliver brought two outstanding issues to the attention of the Council.  The Home Center had applied for a variance to install a permanent sign.  ADM had agreed to establish a buffer of trees between the elevator and residential areas.  Both issues have exceeded the one year deadline and remain incomplete.  Mayor Taylor stated these issues would be addressed.

5.

Gale Warner asked when permission was given to the Dairy Bar to expand their building.  Mayor Taylor explained the Dairy Bar had to replace the existing floor below a cooler and the same square footage is being utilized.  Alvin Oliver expressed his disagreement.  Gale Warner also asked why creosoted timbers were being moved to the north area of town.  Council members were unaware this had taken place.

6.

Anna Goldstein presented a slightly different design from the originally approved design for the military honor signs.  Council members did not state an objection to the new design.

7.

Mike Walker of Jumpin Jimmy’s questioned the Council about the availability of a package liquor license for the Altamont location.  He understood Lyon’s Liquor had surrendered their license, which would make one available.  Mayor Taylor stated the liquor ordinance was currently being reviewed and may be revised.  Some items being considered are the existing license holders and opening the number of available license to what the market will bear.  Charles Kuoni III, President of SNC JJ Holdings, stated they would like to have the license and felt Jumpin Jimmy’s would be a good steward, meanwhile the City is losing tax revenue.  Mike Walker indicated the recent remodel of the store was design with liquor sales in mind and they could move quickly in establishing the inventory.  Mayor Taylor stated their past liquor license application would be returned to them and they will be notified when applications will again be accepted.

8. Ordinance 491-11; Amending Garbage Collection Fee to Provide for Recycling Program was approved on a motion by Commissioner White and seconded by Commissioner Frailey.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  Passage increases the monthly garbage rate by 50 cents

9.

A request to hold a Schuetzenfest 5K Run on September 17, 2011, 8:00 am was approved on a motion by Commissioner Jones and seconded by Commissioner White.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

10.

Bids to remove and trim City trees were presented to the Council.  The bids received were from Ken’s Tree Trimming $3,200 and D&D Tree Service $5,150.  Commissioner White asked if the Tree City Board had been notified of the tree removal.  Upon Council approval a list will be provided to the Tree City Board.  Commissioner Jones motioned to accept the lower bid of Ken’s Tree Trimming in the amount of $3,200.  Commissioner Frailey seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

11.

Council unanimously approved demolition of the house and in ground pool at 305 South Edwards on a motion by Commissioner Frailey and seconded by Commissioner White.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  The garage will remain on the property.

12.

R & H Plumbing & Heating was awarded the demolition of the house and in ground pool, at 305 South Edwards in the amount of $5,700.  Motion was made by Commissioner White and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

13.

Mayor Taylor explained the EPA has set required air omission standards for the electric generators that need to be met in the future.  The three oldest generators will need catalytic converters and crank case ventilation modifications.  BHMG will provide cost shared engineering for area IMEA members.  Commissioner Frailey motioned to authorize BHMG to review and recommend Altorfer proposal to update electric generators to meet compliance of EPA Air Omissions Standards in the amount of $105,574.  Commissioner Jones seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  Commissioner White stated this is an example of a reason to be careful with spending.

14.

Commissioner White reported the first recycling program month was successful.  Lucas Kroening stated signage needs to be placed at the receptacle location to identify the recycling and explain what will be accepted.  Directional signs were also discussed.  It was stated a temporary sign is planned for the intersection of Main and Monroe to direct and remind citizens of the program. 

15.

Kevin Whitten described to the Council the need for a variable frequency drive for the water pumps.  This drive will replace antiquated start mechanisms and allow for a softer start of the pumps, thus extending the pumps life.  Currently the pumps are designed to push 580 gallons per minute and are manually reset to push the necessary 350 gallons per minute.  This new feature will also save electricity.  BHMG has estimated the replacement cost at $20,000 for material and installation.  Use of City employees to install wiring and conduit would save on the cost.  A written proposal will be presented at a future meeting.

16.

Commissioner White stated a new water service customer will be connected in the Town & Country Subdivision.  A cost saving measure of using CTX plastic pipe at a cost of 48 cents per foot in comparison to copper at $5.00 per foot made the connection possible.  The line will be installed in a trenched area on the south side of the road.

17.

Commissioner Frailey reported the electric service in Do It Drive has been completed.  Lines will soon be tied in completion of the ADM project.  Along Route 40, east of the City, crews will be boring lines to place overhead lines, which are frequently damaged by trees during storms, underground. 

18.

Commissioner Jones reported streets were being prepared for oiling and installation of radio read water meters was progressing well, which will save time and money.

19.

Clerk Stephen conveyed information received from Lynn Kull to the Council concerning a tree refurbishing plan.  The plan would utilize limbs and trunks of trees for chainsaw carvings to be sold in an attempt to raise money for replacement tree plantings and lumbering trees to develop plank boards for reuse on building projects on City property.  With fall approaching, the idea of pumpkins, in conjunction with the Garden Club Fall Festival was discussed.  The Street & Alley Department will stockpile suitable loggings for Lynn Kull to use in the fund raising efforts.

20.

Mayor Taylor reported notice has been received from the City Attorney that wood from removed trees is a public asset and can only be given away by resolution stating the cost of recycling; refurbishing or preparing for sale is not cost effective.

21.

The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.

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Meeting Date :  September 12, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Fritz Richter
B. Approve Roadside Fundraiser Request of Knights of Columbus, September 16, 2011.
  C. Discuss Burial Requirements at Union Cemetery.
  D. Discuss Liquor License Ordinance.
  E. Discuss Open Burning Ordinance.
  F.       
  G.      
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey N Johnson
 

The Council of the City of Altamont met in regular session on at 6:00 pm on September 12, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Gerald White Jr; Commissioner Richard Frailey; and Mayor Larry Taylor.  Also present –Terry Hahn, Sewer Department Supervisor; Kendal Balding, Police Chief; Gale Warner; Alvin Oliver; Kyle Stuemke; Clyde Barr, Altamont News and Sarah Stephen, City Clerk. Commissioner Heidi Johnson was absent.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Jones and seconded by Commissioner Frailey.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

2.

Police Chief Kendal Balding presented the August 2011 Police Activity Report.

3.

Kyle Stuemke addressed the Council with concerns of property conditions at 606 West Grant.  He explained there are tall weeds and trash and furniture in the yard.  He requested the City encourage the tenant and owner to clean the property.

4.

Alvin Oliver thanked the Council for responding to the need for recycling signs.  He also reported he has received word from the National Road Association that placement of a kiosk in Gilbert Park is moving forward.  The project experienced delays with the sketchmaster, but NRA will be resolving the matter in the near future.

5.

Alvin Oliver asked the Mayor how enforcement of the zoning violations, as discussed in past Council meetings, were being addressed.  Mayor Taylor explained an ADM representative has committed to planting trees between the elevator and the residential area of Carella Drive.  Also, Glen Mathias, has been notified the time limit for completing the requested project has expired and he will need to reapply for a sign variance.

6.

Clyde Barr complimented the City, the Garden Club and the 911 Committee for the festivities of the past weekend.  He thought the events were nice family oriented activities.

7.

Gale Warner questioned the neglect of enforcing licensing of all vehicles within the City.  Mayor Taylor explained residential areas are viewed differently than commercial areas.

8.

Fritz Richter was not present at the meeting as listed on the agenda.

9. A roadside fundraiser request by the Knights of Columbus for September 16, 2011 was approved on a motion by Commissioner Frailey and seconded by Commissioner White. Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

10.

Clerk Stephen explained the State of Illinois does not currently require a vault to be utilized for burials.  Some area cemeteries are making vaults a requirement.  Council discussed such a requirement for Union Cemetery.  Commissioners Jones and White stated they believed a vault is needed to reduce future settling and damage of grave sites.  An ordinance will be prepared for future presentation.

11.

Mayor Taylor informed the Council requests for liquor licenses have been received from convenience stores of Casey’s and Jumpin Jimmy’s.  Also, Mark Reardon has expressed interest in annexing County Line Liquor into the City, which would require a City liquor license.  The Mayor asked Council members their thoughts to add, change, eliminate or increase the number and price of issued liquor licenses.  Commissioner White expressed concerns in creating more licenses, which could lower the profit if more locations sold liquor.  He stated the number of locations will not increase the number of sales or the sales tax income.  He also would like to promote “home grown talent”.  Commissioner Jones stated the license cost should be reviewed and compared with the area. 

12.

Mayor Taylor presented ideas for changes to the open burning laws of the City.  The changes include prohibiting all burning, including leaves.  Recreational bon fires would be allowed with specific restrictions to fire location, control and hours permitted.  Mayor Taylor stated the change is not meant to punish anyone and would allow residents to have a wiener roast in their yard.

13.

Commissioner Jones reported a permit has been received from the Effingham County Soil & Water Conservation to proceed with creek erosion control near the north wastewater treatment plant.  Additional permits from the Corps of Engineers and EPA are forthcoming.  He also reported Key Equipment demonstrated camera equipment to be used for viewing damages to sewer, water and storm sewer lines.  The camera produces a 300’ visibility, which is typically manhole to manhole.  This unit would contribute to locating infiltration problems, which the EPA has recently cited the City for.  The unit cost is estimated at $16,279.  A second demonstration will be scheduled.

14.

Commissioner Frailey reported projects are progressing.

15. Commissioner Jones reported street oiling is scheduled for September 13th.

16.

Mayor Taylor reported he will be attending an Economic Development seminar in Springfield.  He recently met with a group of people spearheading an economic development plan for Effingham County.  The startup cost is estimated at $300,000.  Based on population, they are requesting $20,000 annually from Altamont.  Commissioner White stated the cost seemed high.  Alvin Oliver recommended the City use the $20,000 to purchase properties to “flip” and recoup costs or maybe even a profit to use in additional property purchases.

17.

Clerk Stephen reported Lynn Kull has been successful in starting the tree rehab/wooden pumpkin sales.  The first two pumpkins have been sold.  Also she recognized Kenny Mercier for his unselfish efforts in trimming around stones in Union Cemetery.  He has been trimming a bit each day and will soon have the Cemetery looking very respectable.

18.

The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Frailey.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.

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Meeting Date :  September 26, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A. Kevin Whitten – Purchase of Variable Frequency Drive Controllers
B. Approve BHMG Proposal for Installation of Variable Frequency Drive Controllers in the amount of $16,751.000
  C. Approve Awarding of Bid to Korte & Luitjohan Contractors in the Amount of $148,595.00 to Install Water Main Extension on Jefferson Street, Main Street to Tenth Street.
  D. Approve Agreement with Altorfer, in the Amount of $105,574.00, to Install the Diesel Oxidation Catalyst (DOC) and Closed Crank Ventilation (CCV) of Electric Generators to Comply with RICE NESHAP Requirements as Set By EPA .
  E. Approve Resolution 2011-09-05; Authorizing Document Execution of Altorfer Agreement.
  F. Approve Request by Altamont Christian Church for 5K Run on October 22, 2011.
  G. Executive Session for Purpose of Discussing Purchase or Lease of Real Property for Use of the Public Body 5 ILCS 120/2, Section 2 (c)(5).
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor N Jones N White Y Frailey Y Johnson
 

The Council of the City of Altamont met in regular session on at 6:00 pm on September 26, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Heidi Johnson; Commissioner Richard Frailey; and Mayor Larry Taylor.  Also present –Terry Hahn, Sewer Department Supervisor; Kevin Whitten, Water Department Supervisor; Gale Warner; Clyde Barr, Altamont News and Sarah Stephen, City Clerk. Commissioners Bill Jones and Gerald White Jr were absent.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Frailey and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Frailey, yes; Commissioner Johnson, yes; and Mayor Taylor, yes. 

2.

Commissioner Gerald White Jr entered the meeting at this time.

3.

Kevin Whitten, Water Department Supervisor addressed the Council concerning the need for variable frequency drive controllers at the water plant.  The controllers will allow for a gradual start of the water pumps, thus lengthening the life of the pumps.  If approved, installation of conduit and wiring could be done by City employees to lower the cost.  Kevin recommended replacing the pump and motor at the same time.

4.

Commissioner White motioned to approve a proposal from BHMG for installation of variable frequency drive controllers in the amount of $16751.00.  Commissioner Frailey seconded the motion.  Members voted as follows:  Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; and Mayor Taylor, yes.

5.

The bid for installation of a water main extension on Jefferson Street from Main to Tenth Street was awarded to Korte & Luitjohan Contractors in the amount of $148,595.00 on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; and Mayor Taylor, yes.  Six bids were received ranging from $148,595 to $223,614.  The project is anticipated to take fifteen working days starting sometime in October.

6.

Commissioner Frailey motioned to enter into an agreement with Altorfer, in the amount of $105,574 to install the diesel oxidation catalyst (DOC) and closed crank ventilation (CCV) on the electric generators.  Commissioner Johnson seconded the motion.  Members voted as follows:  Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; and Mayor Taylor, yes.  These projects are being conducted in compliance with EPA and the RICE NESHAP requirements.

7. Commissioner Johnson motioned to approve Resolution 2011-09-05 Authorizing Execution of Altorfer Agreement.  Commissioner Frailey seconded.  Members voted as follows:  Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; and Mayor Taylor, yes. 

8.

A request by the Altamont Christian Church to hold a 5K run on October 22nd was approved on a motion by Commissioner White and seconded by Commissioner Johnson.  Members voted as follows:  Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; and Mayor Taylor, yes.  Proceeds of the event will benefit the local food pantry.

9.

Commissioner White requested permission for Terry Hahn, Sewer Department Supervisor, to assume responsibility of the confiscated Chevy Suburban to replace the Ford truck he currently drives.  Commissioner White congratulated the Altamont Lutheran Interparish Rockets baseball team for their 1st regional championship.

10.

Commissioner Frailey reported the Electric Department has been setting poles along the railroad and stringing wire.  The project can be completed as soon as permits are received from the railroad.

11.

Commissioner Johnson reported the Street & Alley Department have been busy.  Soccer is almost over and games are finished at Gilbert Park.

12.

Mayor Taylor reported that due to a recent employee injury, chainsaw users will now be wearing protective chaps.

13.

On a motion by Commissioner White and seconded by Commissioner Johnson Council entered into Executive Session for the Purpose of Discussing Purchase or Lease of Real Property for Use of the Public Body (5ILCS120/2, Section 2 (c)(5))..   Members voted as follows:  Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; and Mayor Taylor, yes. 

14. No action was taken as a result of Executive Session.

15.

The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Frailey.  Members voted as follows:  Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson, yes; and Mayor Taylor, yes.

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Meeting Date :  October 10, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Approve Request of Altamont Masonic Lodge to Conduct Halloween Parade, October 28, 2011 at 2:00 pm.
B. Approve Request of Altamont Masonic Lodge to Conduct a Haunted Trail Fundraiser in Klitzing Park, October 28th – 31st, with Daily Hours of Operation 7:00 pm – 10:00 pm and Park a Storage Container on West Monroe, Beginning October 17th for Set up Purposes.
  C. Approve Request of Masonic Lodge to Place a sign, Beginning October 17th, on West Washington Street Parking Space at Main Street Intersection for Advertisement Purposes
  D. Approve Request of Marine Corps League to Conduct Roadside Fundraiser November 4, 2011 .
  E. Approve Ordinance 492-11; Amending the Open Burning Ordinance.
  F. Approve Ordinance 493-11; Amending Appointment Ordinance
  G. Approve Ordinance 494-11; Amending Street Sign Ordinance; Establishing West Madison from Main to Second No Parking.
  H. Executive Session for Purpose of Discussing Purchase or Lease of Real Property for Use of the Public Body 5 ILCS 120/2, Section 2 (c)(5).
  I. Approve Ordinance 495-11; Authorizing the Purchase of Real Property
  J. Approve Ordinance 496-11; Authorizing Approval of Peoples Bank  & Trust Loan for Purchase of Real Property.
  K. Discuss Changes to Liquor License Ordinance.
L. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey N Johnson
 

The Council of the City of Altamont met in regular session on at 6:00 pm on October 10, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Gerald White Jr; Commissioner Richard Frailey; and Mayor Larry Taylor.  Also present –Terry Hahn, Sewer Department Supervisor; Kendal Balding, Chief of Police; Lucas Kroening, Street & Alley Supervisor; Gale Warner; Mark Reardon; Clyde Barr, Altamont News and Sarah Stephen, City Clerk. Commissioner Heidi Johnson was absent.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner White and seconded by Commissioner Frailey.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

2.

Chief Kendal Balding presented the September 2011 Police Activity Report.

3.

Chief Balding addressed the Council representing the Altamont Masonic Lodge.  He explained the Lodge is planning to host a Halloween Parade and Haunted Trail in Klitzing Park.  Setup for the trail is scheduled to begin on October 17th.  A locked storage container will be placed in or near the park.  The Lodge is requesting permission to place a temporary sign advertising the haunted trail at the intersection of Main and Washington.

4. Commissioner Frailey motioned to approve the Request of Altamont Masonic Lodge to Conduct Halloween Parade, October 28, 2011 at 2:00 pm.  Commissioner White seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.

5.

Commissioner White motioned to approve the request of Altamont Masonic Lodge to conduct a Haunted Trail Fundraiser in Klitzing Park, October 28th – 31st, with daily hours of operation 7:00 pm – 10:00 pm and park a storage container in Klitzing Park, beginning October 17th for set up purposes.  Commissioner Frailey seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

6.

Council discussed safe placement of a sign at the intersection of Main and Washington.  Commissioner White motioned to approve the Altamont Masonic Lodge request to place a sign, beginning October 17th off the street at Main and Washington.  Commissioner Frailey seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

7.

Council approve a request of Marine Corps League to conduct a roadside fundraiser November 4, 2011 .  Motion was made by Commissioner Jones and seconded by Commissioner White.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. 

8.

Council approved Ordinance 492-11; Amending the Open Burning Ordinance.  Commissioner Frailey motioned for approval, Commissioner Jones seconded.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  The new ordinance prohibits burning of leaves and sets new standards for burning of clean wood for entertaining purposes.

9. Council approved Ordinance 493-11; Amending the Appointment Ordinance.  Commissioner White motioned for approval, Commissioner Jones seconded.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  The amendment completes a vote of the June 13, 2011 meeting regarding wages.

10.

Council approved Ordinance 494-11; Amending Street Sign Ordinance; Establishing West Madison from Main to Second No Parking.  Commissioner Jones motioned for approval, Commissioner White seconded the motion.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.

11.

Council members discussed possible changes to the liquor license ordinance regarding number available, allowing sales in convenience stores, and the annual license cost.  A survey of area communities cost and number available was provided to the Council.  Commissioner White commented the number of locations selling will not increase sales and he would prefer to have a “home grown” business owner as holder of liquor licenses.  Mayor Taylor stated there is currently one open package liquor license and corporations are required to have a manager residing within the City limits.  Amending the ordinance to specifically exclude convenience stores from holding a liquor license was recommended.  The matter will be discussed at a later meeting.

12.

On a motion by Commissioner White and seconded by Commissioner Jones Council entered into Executive Session for the Purpose of Discussing Purchase or Lease of Real Property for Use of the Public Body (5ILCS120/2, Section 2 (c)(5))..  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.

13.

Ordinance 495-11; Authorizing the Purchase of Real Property was approved on a motion by Commissioner Jones and seconded by Commissioner White.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.  The property is located at 6 North Fourth St, Altamont.  The purchase price is indicated at $75,000.00.

14.

Ordinance 496-11; Authorizing Approval of People Bank & Trust Loan for Financing Purchase of Real Property was approved on a motion by Commissioner White and seconded by Commissioner Jones. Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes. The loan will be for the purchase of 6 North Fourth Street with a loan amount of $60,000.00 for a term of five years at the rate of 3.25%.

15.

Commissioner White reported he attended a demonstration of a camera utilized for inspection of sewer lines, storm lines and manholes.  He suggested looking at an older camera that would provide a distance meter.  He felt the EPA may demand such a detector in the future.  Mayor Taylor stated Illinois Rural Water Assn has a camera rental program.  Purchase of the camera or use in Altamont utilities and using at other communities for a fee was discussed.  Considering the recent EPA violations issued, the Mayor will contact EPA for compliance guidance.

16.

Commissioner Frailey reported the Electric Department is waiting on CSX Railroad permits to complete a project.  2000 feet of conduit has been placed along Route 40, allowing for placement of above ground electric lines to underground in an effort to avoid storm outages.

17.

Commissioner Jones reported the Street and Alley Department has been trimming trees in Union Cemetery and along the surrounding fences as well as the parks.  They answered to a water main break, which revealed a 60 foot split of the pipe.

18.

Mayor Taylor stated residents should call the office to have leaves picked up and a schedule will be set later when more leaves have fallen.

19.

The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; and Mayor Taylor, yes.

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Meeting Date :  October 24, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A. Approve Appointments to Altamont Library Board – Christine Duncan, Nathan Scholes, Terri Simpson and Brian Letford.
B. Approve Resolution 2011-10-06; Authorizing Foreclosure of Statutory Lien and Acquisition of Real Property (305 So Edwards).
  C. Discuss Parking Change on East Side of Main Street Between Washington Avenue, South to Parking Lot Entrance.
  D.       
  E.       
  F.       
  G.      
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones Y White Y Frailey Y Johnson
 

The Council of the City of Altamont met in regular session at 6:00 pm on October 24, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Heidi Johnson; Commissioner Gerald White Jr; Commissioner Richard Frailey; and Mayor Larry Taylor.  Also present –Lucas Kroening, Street & Alley Supervisor; Gale Warner; and Sarah Stephen, City Clerk.

1. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Jones and seconded by Commissioner White.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson; and Mayor Taylor, yes. 

2.

Council unanimously approved appointment of new Library Board members Christine Duncan, Nathan Scholes, Terri Simpson and Brian Letford.  Commissioner Johnson motioned for approval.  Commissioner Jones seconded.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson; and Mayor Taylor, yes.

3. Resolution 2011-10-06; Authorizing Foreclosure of Statutory Lien and Acquisition of Real Property (305 So Edwards) was approved on a motion by Commissioner White and seconded by Commissioner Johnson. Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson; and Mayor Taylor, yes.

4.

Council discussed a change of parking on the east side of Main Street between Washington Avenue south to the parking lot entrance.  Commissioner White stated entering Main Street from East Washington is dangerous.  He proposed changing the parking to parallel parking, which would also widen Main Street in the area.  It was also suggested to create an additional handicap parking spot along Main Street.  Handicap parking regulations will be researched and parking scenarios will be provided at a future meeting.

5.

Mayor Taylor reported with grant funding, Municipal Building lighting is being upgraded to improve energy efficiency. 

6.

Commissioner White reported the Effingham County Fairgrounds experienced a water service problem Labor Day weekend.  R&H was on site and repaired the problem.  A portion of the bill will be paid by the City as some of the repair was the City service line.  This was more cost effective than employee overtime costs.

7. Commissioner Frailey reported the Rt 40 underground project is progressing

8.

Commissioner Jones reported leaves are beginning to fall.  Citizens should rake to the curb and call to order pickup of leaves.  A schedule will be determined later in the season.  He attended the IMEA banquet in Springfield.

9.

Mayor Taylor reported during the IMEA banquet Ron Earl was honored for his many years of service and congratulated on his retirement.  The Altamont Police Department has been awarded a grant to purchase bullet proof vests.  The termite inspection, title work and deed have been ordered to complete the purchase of 6 North Fourth Street.

10.

Commissioner Johnson regretfully resigned her Council position.  Her family has relocated out of the area.  Council members expressed gratitude for her dedication and the pleasure to work with her over the years.

11.

Clerk Stephen read correspondence from Neoga 4th Grade class thanking the Council for the beautiful park they recently visited during a field trip.

12.

The meeting was adjourned on a motion by Commissioner White and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner White, yes; Commissioner Johnson; and Mayor Taylor, yes.

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Meeting Date :  November 14, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

POLICE REPORT

3.

PUBLIC COMMENTS

4.

COMMISSIONERS REPORTS

5.

COMMUNICATIONS
6. AGENDA ITEMS
A. Approve Appointment of Jason Williams to Fill Council Vacancy for Park, Cemetery and Public Works Departments.
B. Approve Ordinance 497-11; Authorizing Purchase of Real Property (H&B Farms Green Space)
  C. Approve Ordinance 498-11; Authorizing Purchase of Certificate of Dedication of Right of Way and Utility Purposes. (H&B Farms Right of Way)
  D. Approve Ordinance 499-11; Authorizing Execution of the IMLRMA Minimum/Maximum Contribution Agreement.
  E.       
  F.       
  G.      
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present: Y Taylor Y Jones N CWhite Y Frailey Y Williams
 

The Council of the City of Altamont met in regular session at 6:00 pm on November 14, 2011, in the Council Chambers of the Municipal Building.  The following members were present; Commissioner Bill Jones; Commissioner Jason Williams; Commissioner Richard Frailey; and Mayor Larry Taylor.  Also present –Nathan Scholes; Gale Warner; Terry Hahn, Sewer Department Supervisor; Police Chief Kendal Balding; Clyde Barr, Altamont News; and Sarah Stephen, City Clerk. Commissioner Gerald White Jr. was absent.

1.

On a motion by Commissioner Frailey and seconded by Commissioner Jones, Jason Williams was appointed to complete the term of resigned Commissioner Heidi Johnson. Members voted as follows:  Commissioner Frailey, yes; Commissioner Jones, yes; and Mayor Taylor, yes.

  

2. The Omnibus Vote Agenda comprised of prior meeting minutes and payment of bills was approved on a motion by Commissioner Jones and seconded by Commissioner Frailey.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner Williams, yes; and Mayor Taylor, yes. 

3.

Chief Kendal Balding presented the October 2011 Police Activity Report.

4.

Nathan Scholes requested the Council’s waiver of the peddler’s permit requirements for hours of operation and length of days.  He is attempting to establish a client base for a future Altamont Edward Jones office.  Mayor Taylor explained the ordinance was created for the safety of the public from door to door sales people.  Council members had no objection to waiving the conditions for Mr. Scholes and wished him luck.

5.

Ordinance 497-11; Authorizing Purchase of Real Property (H&B Farms Green Space) was approved on a motion by Commissioner Williams and seconded by Commissioner Jones.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner Williams, yes; and Mayor Taylor, yes.  The ordinance provides the City may accept the gift of Lots 36, 37, and 38 in South Oaks Subdivision from H&B Farms (Hillard & Betty Morris) for use as a green space.

6.

Ordinance 498-11; Authorizing Purchase of Certificate of Dedication of Right of Way and Utility Purposes was approved on a motion by Commissioner Jones and seconded by Commissioner Frailey.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner Williams, yes; and Mayor Taylor, yes.  Passage provides for the City to take possession of a strip of land 33 feet wide, 578 feet long between South Main Street and Edwards Street.  This will allow for future plans to make Wurl Lane a through street.

7.

Clerk Stephen explained to the Council three general insurance renewal options.  Option one reflects a $15, 303 premium increase.  A second option would be to enter into a minimum/maximum contribution agreement whereby a minimum contribution of $98,064, which reflects a premium increase of $3,522.  If a minimum loss fund exceeds 100%, additional premiums will be charged, not to exceed $133,407.  By utilizing effective accident and claims management, the premiums could be held at the minimum of $98,064.  After Council discussion Ordinance 499-11; Authorizing Execution of the IMLRMA Minimum/Maximum Contribution Agreement, was approved on a motion by Commissioner Jones.  Motion was seconded by Commissioner Williams.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner Williams, yes; and Mayor Taylor, yes. 

8.

Commissioner Frailey reported the Christmas decorations are in place. Electric Department is preparing for service at the new Dollar General location. 

9. Commissioner Jones reported he had received complaints about early garbage pickup.  He also stated that if residents repeatedly have excess cans of garbage it may become necessary to place them on a commercial rate.  He asked the Council their opinion concerning leaf pickup.  It was determined that November 23, 2011 will be the last day for leaf pickup.

10.

Mayor Taylor reported Roger Mensing, Curry & Associates has reported the Jefferson Street water main replacement will begin November 28th and weather permitting will be completed by Christmas.  Police Officer Jonathon Julius has resigned to accept the Police Chief position with the City of Neoga.  Scott Winter, Water Department, resigned to take a position with Kent Wolff.  Police Officer Sean Aaron has resigned.

11.

The meeting was adjourned on a motion by Commissioner Jones and seconded by Commissioner Williams.  Members voted as follows:  Commissioner Jones, yes; Commissioner Frailey, yes; Commissioner Williams, yes; and Mayor Taylor, yes. 

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Meeting Date :  November 28, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A. Approve 2012 Holiday Schedule.
B. Approve Resolution 2011-11-07; Establishing Schedule of Meetings.
  C. Announce Estimated Levy Amount
  D. Discuss Liquor Ordinance Changes.
  E. Discuss Sewer Rate Increase.
  F. Review City Website
  G.      
H. ADJOURN

Meeting Minutes Will Be Posted After Approval

Present:   Taylor   Jones   White   Frailey   Williams
   
1.  
2.

 

3.  
4.  
5.  

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CITY OF ALTAMONT
PUBLIC HEARING
December 12, 2011  - 5:45 p.m.
MUNICIPAL BUILDING, COUNCIL ROOM
202 NORTH SECOND ST
ALTAMONT, ILLINOIS

Project Performance Hearing, CDAP 10-244005 Emergency Set-Aside Grant
North Edwards Street Railroad Crossing Water Main Repair
                                                                                                                                                         

 

Meeting Date :  December 12, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A. Approve Ordinance 500-11; Amending FYE 2012 Appropriation.
B. Approve Ordinance 501-11; Levying FYE 2012 Taxes .
  C. Approve Ordinance 502-11; Abating Waterworks Bond 2011 Tax Levy
  D. Approve Ordinance 503-11; Abating Electric Bond 2011 Tax Levy.
  E. Approve Altorfor Maintenance Agreement – Generators.
  F. Present 2010 Motor Fuel Audit.
  G.      
H.  ADJOURN

Meeting Minutes Will Be Posted After Approval

Present:   Taylor   Jones   White   Frailey   Williams
   
1.  
2.  
3.  
4.  
5.  
6.  
7.

 

8.  
   
 

 

   

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Meeting Date :  December 27, 2011  6:00  P.M.

On The Agenda

1.

OMNIBUS VOTE AGENDA:Agenda
Item No. 1 – Approve Minutes of Previous Meeting
Item No. 2 – Approve Payment of Bills

2.

PUBLIC COMMENTS

3.

COMMISSIONERS REPORTS

4.

COMMUNICATIONS
5. AGENDA ITEMS
A.        Test
B.        
  C.       
  D.       
  E.       
  F.       
  G.      
H.       ADJOURN

Meeting Minutes Will Be Posted After Approval

Present:   Taylor   Jones   White   Frailey   Williams
   
1.  
2.

 

3.  
4.  
5.